School trip checklist

Last call! Your final school trip checklist

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We’ve prepped this handy school trip checklist to help you set off on your next visit with absolute confidence!

You’ve already done the hard work: researching your destination, convincing your headteacher, getting parents on board, and, booking everything in (check out our school trip planning timeline to be sure).

But, you can never be too ready. So, before you hop on that coach, we recommend you have a quick scan through our last-minute school trip checklist.

Your last-minute school trip checklist should include…

Double-checking your documents

Chances are you’re drowning in documentation by now. But, it’s always worth taking one last look to make sure you’ve crossed all the t’s and dotted all the i’s.

Depending on the type of trip you’re setting off on, you might need:

  • Travel tickets
  • Venue tickets
  • Venue contact details
  • Booking confirmation
  • Health condition (and, travel sickness) documents
  • Passports
  • Maps of the area
  • Venue maps
  • Guidebooks
  • Emergency contact details (school/parents etc.)
  • Insurance cover details
  • Parental permission

Make sure all these docs are up-to-date and safely stashed away in your planning folder. Then, you can go about your day safe in the knowledge you’ve got everything you need to keep your pupils safe and focused on learning.

Revising all your key info

You’ve spent weeks – maybe even months – thinking about the trip. But, there are so many details to keep in mind, it’s always worth having one last look through your:

  • Itinerary
  • School trip policy
  • School trip risk assessment
  • Destination-specific risk assessment
  • Fire assembly point maps
  • Educational officer/point of contact details
  • Route maps
  • Volunteers’ skills (e.g. first aid, support for pupils with mobility challenges etc.)
  • Contingency plans (in case of rain or unexpected circumstances)

You’ll be captain of this ship until you return, so it’s well worth doing your homework. And, you know you can never underestimate the ability of pupils (or, volunteers) to throw you a curveball question. Stay one step ahead!

Making sure everyone has the right things

No matter how many meetings you hold and letters you send out, you’ll find that pupils (and, volunteers) often pack the wrong things.

Obviously, you can’t go checking through bags without good reason. But, you can ask everyone to double-check they’ve packed the essentials.


For students, this could include:

  • Packed lunch (encourage parents to pack healthy, energy-rich foods)
  • Money
  • Uniform/appropriate clothing and footwear (for everyday use and specific activities)
  • Toiletries
  • Medication
  • Sun protection (sun cream, hat etc.)
  • Rain coat

Word to the wise – discourage your pupils from taking expensive electrical equipment, like pricey cameras, portable games consoles or mobile phones.

The risk of breakages or disruption is way higher than the value they’ll actually get out of them – they’ll be busy, after all!


Even with the best intentions, teachers and volunteers can get it wrong too. We’ve prepared an epic list of all the things you’ll need, but the essentials include:

  • Appropriate clothing
  • Toiletries
  • Passport/ID
  • Educational props
  • Signposting props
  • Laptop (containing key documents and maybe a few fun extras)
  • First aid kit
  • Antibacterial handwash
  • Sick bags
  • Your wits!

Tick all these last little bits off your school trip checklist and start getting excited about your trip!

Call on WorldStrides for the support you need to make sure your school trip goes ahead without a hitch.


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